Feature Summary: In CourtReserve, the structure of events relies on four key elements: Event Category, Event Name, Event Tag, and Event Session. Together, these features allow system users to create, organize, and manage events more effectively. Each element serves a specific purpose in helping both administrators and players navigate the event list and calendar with ease.

Use Case Examples:

Example 1 – A Recurring Adult Pickleball League

This helps players filter for “Leagues,” view only “Adult" and/or "Pickleball” events, and find the specific “Fall 2025” session they’re interested in.

Example 2 – Junior Tennis Clinic

Admins can reuse the same event name each month while adjusting the session tag to track attendance and performance across sessions.

The example below shows how a player will see and interact with an Event Category, Name, Tag, and Session. These examples will help you visually understand how to set up event classifications in CourtReserve. Note: Event Sessions are used as filters only.

The broad classification the event falls under, such as Clinics, Leagues, or Social Events. It serves as a high-level label to organize similar events under. Event Categories can be tied to a Revenue Category, whish is useful for financial tracking.

When deciding on Event Categories, it is generally better to more specific rather than less specific and to have more categories rather than fewer. Most organizations who regularly use Events have between 5 - 16 Event Categories, though some have 20+ categories for all of their programming.

Event Categories are a valuable filtering tool, allowing both admins and players to view the events they're most interested in.

System users can assign different colors to each Event Category to match the organization’s branding. The color(s) will be the background color(s) on the schedulers.
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To set up Event Categories, go to SETTINGS > EVENT SETTINGS > Event Categories. Learn more here.
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Example of Pickleball Social category on a scheduler: ​

This is the title of the specific event, such as Ladies Beginner Clinic or Men’s Singles League DUPR 3.25-3.75. It’s the name that players will recognize and select when registering. To name your event, go to EVENTS > CREATE EVENT and enter the Name during setup.
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Event tags function as short labels to help further identify and group events. Examples include Adult, Junior, Tennis, Pickleball, etc. Tags can span multiple categories and help with filtering and reporting.

They are created under SETTINGS > EVENT SETTINGS > Tags. System users can assign different colors to each tag to match the organization’s branding, if desired. Learn more here.
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Example of tags displayed on the Member Portal:​

Session tags are optional and are used to define the specific run or time frame of an event, such as Fall 2025, July Session, or Winter League. They’re especially useful for repeating events that occur in different seasons or months.

Sessions can only be used as a filter (for example, for system admins on the Event List or for players on the Member Portal). To set up Event Sessions, go to SETTINGS > EVENT SETTINGS > Event Sessions.

Note: in order to display the Sessions filter on the Event List and Member Portal, it needs to be enabled in SETTINGS > PORTAL SETTINGS. Learn more here.
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Portal setting:

Example of filter on Member Portal:

When customizing the appearance of your Event Categories and Tags, there are several ways to choose your desired colors:

1. HEX Code Input

You can manually enter a HEX code (e.g., #284b74) into the field provided.
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A HEX code is a six-digit code that represents a specific color. If your Club has official branding guidelines, the HEX codes for your brand colors can usually be found in your style guide or website stylesheet.
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2. Color Picker Tool

Use the built-in color picker:

3. Basic Color Presets

Click the artist palette icon to quickly select from a set of standard colors. These are useful for quick selections and consistent choices across the platform.

The multiple Event classifications are seen and utilized in many places throughout the admin panel. Here are a few examples:

Event List:
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Schedulers:

As filter options in various reports, including the Event Summary report:
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Click here to watch the section of the Events: Overview video that covers the information in this article.