Feature Summary: Once a tournament is published, its management page brings everything into one place: registration numbers, revenue, recent activity, and a checklist of what still needs attention before tournament day. From here, you can edit the tournament, message players, close registration, resolve divisions that didn't fill, and review a full history of changes.

Use Cases:

To open a tournament's management page, navigate to Tournaments and click the tournament's card.

The header at the top of every stage shows the tournament's name and sport, where registration stands, and how many entries have registered. If any divisions are under-filled, a tag shows how many, with a Resolve in prep link.

Right after you publish, a banner confirms the tournament is live. For the first 24 hours, it includes Announce to members, which opens an email to members with a link to register. You choose who receives it before sending.

The buttons under the tournament name are available on every stage:

The progress tracker at the top of the page shows where the tournament is. Click any stage to open it. Under each stage, a short status shows progress, such as how many players have registered or how many prep items are done. Each stage is covered in its own section below.

The Overview stage gives you a quick snapshot of how the tournament is doing, from registrations and revenue to what’s left to prepare. To return to it from any stage, click Overview in the progress tracker. It includes:

Every tournament keeps a record of changes, including who made each one and when. There are two places to review it:

Both record changes like:

Messages sent with Notify, check-ins, and waitlist changes aren't recorded in tournament history.

To review the tournament's setup after publishing, click Setup in the progress tracker. The Setup stage summarizes each setup step and holds the options you can change after publishing.

The Danger zone card at the bottom of the Setup stage holds actions that can't easily be undone.

Note: Cancelling a tournament requires a reason. Waitlisted players aren't notified when a tournament is cancelled.

Click Edit in the header, or Edit on any card in the Setup stage, to open the tournament's setup steps. Make your changes on any step, then click Save. Changes save back to the existing tournament.

A few things can't be changed once players have registered:

Note: When a division’s day or time changes, registered players and staff receive a Tournament Rescheduled email. If you change the tournament’s dates and a division’s day doesn’t change, players aren’t notified, so let them know with Notify.

Note: If someone else saves changes to the tournament while you're editing, you'll see This tournament was changed elsewhere. Click Reload to see their changes, or Save anyway to keep yours.

The Registration stage lists the tournament’s entries. This is where you add registrations, take payments, link partners, manage the waitlist, and process withdrawals. For details, see Managing Tournament Registrations.

If a tournament fills up or you’re ready to move on to prep, you can close registration before its close date. Close registration early is available while registration is open, to anyone who can edit the tournament.

Note: For 24 hours after publishing, if no one has registered yet, Share invite link shows in its place. Close registration early appears once someone registers or the 24 hours pass.

Once registration is closed:

To reopen registration:

Registration reopens right away with its original close date. You can reopen until the original close date passes, or until the tournament starts if it has no close date.

Note: Closing or reopening registration doesn’t notify players or trigger a Swish sync. A tournament set to Keep in sync with Swish still refreshes every 6 hours, or you can click Sync now on the Bracket stage to send changes sooner. Both actions are recorded in the tournament’s history.

Use Notify to message players registered in the tournament.

Your club's standard email, text, or push notification composer opens in a new tab, with the players already selected. Write and send your message from there.

Good to know:

The Prep stage includes a checklist of what still needs attention before tournament day. The top of the checklist shows how many required items are left.

Completed items show a check mark and a short summary. Items that still need attention show a button to finish them.

Below the checklist, Partner pairings lists any players in doubles or team divisions who still need a partner. Click Pair on Registrations to link them, or All teams paired shows when everyone has one.

A division is under-filled if it has fewer than four entries, or fewer than its maximum when its maximum is under four. Short divisions make very short brackets, so merge or cancel them before tournament day.

Once the required items are done, check I've reviewed prep. This tournament is ready for bracket generation. to sign off. Sign-off is recorded in the tournament's history.

The Bracket stage is where you choose how to run the tournament’s brackets:

During the Beta, brackets run in Swish. The Bracket stage shows the tournament’s Swish sync status, anything that needs attention before syncing, and the format each division uses in Swish. For details, see Sync a Tournament to Swish.

The Wrap-up stage will show the tournament’s final standings. It’s coming soon.

A published tournament's management page keeps everything an organizer needs in one place. See registrations and revenue at a glance, reach every player in a few clicks, work through a clear prep checklist, and keep a full record of every change, so tournament day starts organized and on time.